Program Coordinator, Insitute for Democracy & Higher Education

The American Association of Colleges and Universities is a global membership organization dedicated to advancing the vitality and democratic purposes of undergraduate liberal education seeks a Program Coordinator for its Institute for Democracy & Higher Education (IDHE). IDHE, a special initiative in the president’s office at AAC&U, is a nonpartisan applied research and resource center that studies and works to improve postsecondary student learning for and participation in U.S. democracy.

The Program Coordinator will (1) provide support in budgetary and programmatic administration for IDHE programs, (2) serve in an administrative support capacity for IDHE’s director, (3) assist in the coordination, writing, and editing, and production of written projects, including grant proposals, reports, web materials, brochures, and letters; collaborating as needed with the communications office, and (4) oversee logistical coordination of project-related activities and events, The ideal candidate must have exceptional communication and organizational skills, and be able to identify and implement creative solutions that will enable the office to realize its vision. The Program Coordinator will assist in maintaining a highly congenial work atmosphere. This is a full-time remote/hybrid position that reports directly to IDHE’s director.

Duties and Responsibilities

Position Responsibilities:

  • Serve as the primary point of contact for IDHE.
  • Assist with the planning, coordination, and implementation of projects.
  • Provide logistical and administrative support to IDHE grant-funded projects, including budget creation and management, calendaring, travel arrangements, invoicing, and record-keeping.
  • Participate in raising national awareness about the signature programs of the IDHE.
  • Perform quality control of and copy editing for external-facing documents.
  • Proactively contribute to conceptualizing, developing, writing, editing, and finalizing professional development/training materials and other external-facing documents.
  • Manage the processing of invoices, payments, and reimbursements.
  • Provide administrative support to stakeholders, including managing and maintaining a priority-driven calendar, responding to meeting requests, arranging travel (as appropriate), and completing expense reports.
  • Assist Director with the planning and drafting of communications with project participants through email, correspondence, conference calls, and webinars.
  • Work efficiently on several projects simultaneously, independently and with multiple AAC&U offices.
  • Meaningfully contribute to other office needs as they arise.

Required Qualifications

  • Bachelor’s degree and three to five years’ professional experience; master’s degree preferred.
  • Advanced knowledge of and extensive experience with Microsoft Office suite (Word, Excel, PowerPoint, Outlook), project management software, virtual meeting and data sharing platforms.
  • Experience with event planning preferred.
  • Superior written and oral communication skills.
  • Able to work independently and without supervision.
  • Ability to prioritize and handle complex projects, manage multiple tasks, and work under tight deadlines and time constraints.
  • Strong organizational and project management skills.
  • Ability to work collaboratively and effectively in a dynamic, interdisciplinary team environment.
  • Strong interpersonal skills and high emotional intelligence.
  • Available for intermittent travel.

Please submit a resume and a cover letter describing relevant work and educational experience to AAC&U, Box HR, 1818 R Street, NW, Washington, DC 20009, or to [email protected].
Review of applications will begin February 2, 2024

AAC&U believes that a broadly diverse staff is critical to achieving excellence as a national higher education association. We seek to recruit, develop, and retain the most talented people from a diverse candidate pool. We are fully committed to equal employment opportunity and compliance with the full range of fair employment practices and non-discrimination laws.